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SAF-B
Registered student organizations (in order to be registered a representative from the organization must have completed the re-registration packet, attended a workshop, and has an email or phone confirmation from student life) are eligible to apply for funding from university sources. Organizations must be in good standing with the Office of Student Life to receive funding.
The major funding source for student organizations is the Student Activity Fee Board (SAF-B). Each quarter all full time undergraduates pay $25 that is held in a fund available to all registered undergraduate student organizations. Clubs may apply for the Student Activity Fee to offset financial expenses to enhance the student experience at DePaul.
SAF-B Application Steps
- Fill out the SAF-B application
- Fill out the year long budget planner
IMPORTANT REMINDERS
All funding applications are due by 5 p.m. on the application deadline date. Please note: Only 15 complete applications are accepted per hearing on a first-come, first-serve basis, so please complete the application in its entirety and apply early.
Events less than one month away from a hearing date are not eligible for funding.
2007 – 2008 SAF-B HEARING DATES & DEADLINES
| Fall |
Winter |
Spring |
| Deadline |
Hearing Date |
Deadline |
Hearing Date |
Deadline |
Hearing Date |
| 9/13 |
9/17 |
1/3 |
1/7 |
4/8 |
4/10, 4/11, 4/12 |
| 9/27 |
10/1 |
1/17 |
1/21 |
5/6* |
5/8, 5/9, 5/10
|
| 10/11 |
10/15 |
1/31 |
2/4 |
*2nd Spring Hearing for Fall 2008 Funding |
| 10/25 |
10/29 |
2/14 |
2/18 |
| 11/8 |
11/12 |
2/28 |
3/3 |
Examples:
Tips for filling out the SAF-B application
Example of a correct SAF-B application
If you receive money from SAF-B for an event, you must fill out the following evaluation form after your event takes place
SAF-B Discretionary Funding
For requests that are less than $500 your organization may complete all SAF-B application procedures, but not attend a hearing. It is the board’s hope that by reducing the requirement to attend a hearing for less costly programs, more hearing slots will be opened to afford more organization applications overall.
SAF-B Discretionary Funding Application Steps
- Ensure that your request is for $500 or less and that you are requesting funding for an expense/program that is at least one month (30 days) away from the Thursday you will be submitting it and has not been purchased already. Please note that organizations can submit an application for discretionary funding on any day of the week however it will not be "counted" until the following Thursday, so it is important to check to ensure that your event is one month away from the Thursday submission date.
- Complete the SAF-B application & budget planner (This is same for organizations applying for any SAF-B funds.)
- Submit your application and budget on ANY Thursday during the fall/winter quarters by 5 p.m. to Student Life (As always, your application must be complete to be accepted.) (Please note that funding requests can not be submitted during winter break or finals weeks.)
- The SAF-B Discretionary Committee (Two advisors, one SGA chair and a rotating general SAF-B member) will review your application the following Monday/Tuesday and send you an email with your award by that Friday.
***This is a new process, so please email Carrie Don, with any questions as only with your feedback can we tailor this component of SAF-B to best fit student organization needs***
Getting reimbursements, paying your vendor and department transfers
Reimbursements:
If a member of your organization needs to be reimbursed, here are the steps:
- Fill out a Payment Processing Form
- Attach all receipts, invoices and any other relevant paperwork and fill out the Vendor Payment Form
- Turn into either the Loop or Lincoln Park Student Life Office
Transferring Funds
If your organization needs to transfer funds to or from another department:
- Fill out a Payment Processing Form
- Fill out the Transferring Fund Form
- Turn into either the Loop or Lincoln Park Student Life Office
Vendor Payment
If you need to pay a Vendor (i.e. DJ, Speaker, t-shirts, supplies etc.), here are the steps***:
- Fill out a Payment Processing Form
- Attach an original invoice, receipts and any other relevant paperwork and fill out the Vendor Payment Form
- Turn into either the Loop or Lincoln Park Student Life Office
***These steps apply if using SAF-B or non SAF-B money
Pepsi Fund
Organizations are allowed to apply for Pepsi products for their events. Please fill out the form and turn it into either the Loop or Lincoln Park Student Life Office.
Helpful Information:
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