Cultural Center

Allocation Fund Request Proposal

1. Organization: 

              President:   

                 Address:        

                       City:     State:     Zip:   

             Phone/Cell:         Email:                              

             Treasurer:                       

                 Address:      

                       City:     State:     Zip:   

             Phone/Cell:         Email:   

           Department:     Extension:     

                     Email: 

University Account Number:

                      Fund:     Department:   

                     Class:         Program:  

                Account:   

Allocation Fund Mission Statement: 

The goal of the Cultural Center Allocation Fund is to provide funding to University cultural and ethnic organizations to promote one

of America’s underrepresented cultures or religions. The activities funded must be designed to educate, inform, or enliven the

sponsoring group and the University community at large and must be consistent with the aims, philosophy, and policies of the

University and the Cultural Center.

             Name of Program: 

                                    Date:       

                    Beginning Time:      

                         Ending Time:     

                   Space Reserved:   

           Expected Attendance:

   Speaker/Artist Information:

           Speaker/Artist Name:

      Social Security Number: 

          Agency/Group Name:   Contact Person:

                              Address:

                                    City:    State: Zip:

                                Phone:     Fax:   

                                 Email:

3. Description/Purpose of Program: 

8. Procedure -Please attach the following mandatory supporting documentation:

• Organization members are responsible for picking up funding application packet at the Cultural Center or they can access forms from the Cultural Center’s website at http://www.studentaffairs.depaul.edu/culturalcenter/ and for submitting complete and accurate request proposal applications.

• All proposals are due to the Cultural Center by 5:00 p.m. on the day of deadline. This date is one week prior to the announced funding meeting. No proposals will be accepted for a funding cycle after the proposal deadline dates.

• When submitting proposal requests, Student Groups shall sign up for a hearing time to present their proposal to the Board. Each proposal is assigned 5 minutes. Failure of a Student Group to attend its specific hearing time shall result automatic forfeiture of its eligibility for funding.

• Funds are distributed on the basis of the quality of the proposals and not by a predetermined amount. There is an exception for food requests, these requests will not be granted for more than the amount of $1,500.00.

• All proposals must have the signature of the group’s advisor and be accompanied by a concise description of the proposed activity, a statement of how the proposed activity is consistent with the goals of the Cultural Center, a detailed budget, publicity plan, as assessment plan. The budget should reflect the budget for the entire event, and all sources of expected revenue. Funding from other sources must be documented in writing by the funding source, and included in the grant proposal. Supporting documents must accompany proposal requests.

 Applications must be accompanied by the following supporting documentation:

• For lectures or presentations: Contracts for speakers/presenters, Bio for speakers/presenters. Students cannot negotiate contracts. Only full-time employees of the University can sign and negotiate contracts. The Office of Student Life is responsible for negotiating contracts.

•  For food requests: 2 (two) copies of food bids) must accompany proposals for food  requests over $300.00. Food requests will not be granted for more than $1,500.00.

•  For retreats/conferences: Student names, year in school, proof and place of event, price quotation for hotel accommodation and airfare must be provided for each attending student. Agenda/outline of activities for retreats.

• Disclosure: Itemized total disclosure of all other potential sources of funding applied for including, individuals, departments and outside sources.

• Proposals must be submitted three weeks before an event.

• Organizations that are funded by the Cultural Center Allocation Fund must include the Cultural Center Allocation Fund as a co-sponsor on all advertising materials. Copies of advertising materials must be submitted to the Cultural Center.

I herby confirm this application is complete, accurate and supporting documentation is attached. I am aware that failure to submit a complete application three weeks prior to event will jeopardize future allocations to my organization. 

Signature:                                                                               Date:                             

Title:                                                                                       Date:                             

Advisor Signature:                                                                   Date:                             

(Please note: your advisor MUST sign application in order to receive funding)